April 2019

BSPTO April 2019 Meeting Highlights

Upcoming Events:V

Dinner night out None this month as it is rather full already.

Instead of movie night 4/26 might have family play night. TBD

Art Night 4/4

Jog-A-Thon 5/3

Green Team:

4/14 Farmington gardens fundraiser – 10% of purchase donated back.

Project updates:

Casey got the crosswalk painted so now we can see it.

Green Team:

Beach cleanup – 38 people attended.

Event updates:

Dinner night out at Bethany Public House netted about $150.

Jog-A-Thon – 5/3 – Goal is $38k, working on what the school reward will be for hitting the goal. Ice cream trip will be to McBee’s this year. We got a showing of the various prizes.

Read-A-Thon – Budget presented. Talking with the school about trading regular dollars for scholastics bucks ($1 -> 3 scholastics bucks). Allows us to get more books for our money. Budget is pretty much the same as last year. Will need help to inventory the books we have, and also to shop for new books to give.

Green Team

Walk, bike and scooter to school on Monday of Earth Week.

Earth week lunch presentations

Sharing table: Some kids have to take specific foods due to policies around free and reduced lunches. But many don’t eat those items. And many a wrapped or what not that make them safe to share. So green team is working to setup a table for kids to put those items where other kids can have them if they want. This is to avoid throwing away food.

RFFs: (Request for funds)

Passed – $1600 for additional emergency supplies for the classroom buckets. Things like toilet lid, toilet paper, some candy and games. These are for dealing with a possible extended lockdowns like happened at Stoller.

Help needed

Need to fill various positions in the PTO. Like board, committee head, and just general helpers for specific events.

Jog-A-Thon will need additional help for sure. Ask Kim.

Read-A-Thon will need help to inventory books, and then to shop for what we need.

March 2019

BSPTO March 2019 Meeting Highlights

Upcoming Events:

Dinner night out Bethany Pub House 3/17 all day

Family Movie Night 3/22 – Ralph/Spiderman/Popping (vote on facebook) Possibly starting early… 5:30 open, 6:00 show time.

Green Team:

SOLVE Beach clean up currently have 51 RSVP’s to join. 3/23

Earth week: lining up presentations for Earth week.

Student green team still collecting plastics for the TREX challenge

Milk carton contest… design a thing, make it, plant in it, bring back for voting. The bring back and voting is coming up.

Project updates:

Applied for high efficiency lights for the building, had a representative out who did a full survey. Hoping for it to happen this summer.

Found a sidewalk improvement project, that lets us submit some of our walking paths for possible improvement. Discussed which to submit and will do so.

Event updates:

Variety show was a great success. Kids had a great time, and somehow not one kid had to skip because they were sick. Also came in under budget, and raffled off a scooter for additional fund savings.

Biscuits with Beauties was changed to Biscuits at Bethany, and then due to a gas main collision Chick Fil A could not make the biscuits, a last minute rally got donuts from Krispy Kreme, which Chick Fil A physically went and paid for at 11pm, so it because Donuts with Dudettes. It ended up being great.

Dinner night out was very successful at McMenamins generated about $1500 for the PTO.

Green Team

TVWD Tualatin valley water district assembly for some grades that hadn’t already had it. Topic was water conservation.

Book swap/Eye glasses/cosmetics – went well, some extra books went to the school and some to NW children’s outreach.

Bike safety event had decent attendance, some bikes went home and some got donated at the end.

RFFs: (Request for funds)

Regular RFF’s only done every other month

Emergency RFF approved to pay for the Donuts for Biscuits At Bethany. See above for what happened. But Chick Fil A physically paid for it the night of so funds shouldn’t be needed.

Help needed

Bobcat blast/Jog-a-thon: Needs skit material for the opening assembly. Also need help with individual tasks like getting otter pops, picking up pizza…

Read-a-Thon needs a new chair to lead the committee of existing volunteers.

February 2019

BSPTO February 2019 Meeting Highlights

Upcoming Events:

Variety show Feb 22

Dinner night out at McMenamins oak hills brew pub 12th.

Family Movie Night None in January due to variety show

Green Team:

Book swap event.

Project updates:

Emergency supply bucket additions: Based on learnings from the experience at Stoller we had some items to potentially purchase for the classroom buckets. We discussed them. The RFF will come in two months.

Found a sidewalk improvement project, that lets us submit some of our walking paths for possible improvement. Discussed which to submit and will do so.

Event updates:

Jog-A-Thon budget presented and approved, same as last year.

Variety show going great and looking good.

Green Team

Collected 26 car seats and a pack-n-play for recycle/reuse

27 people showed up for the tree planting, planted 1500 plants

Plastic collection getting huge amounts of plastics to be recycled

Milk carton contest under way.

RFFs: (Request for funds)

Passed – $400 – Biscuits with beauties event

Passed – $421 – Filler for weighted lap pads

Passed – $479 – kinder field trip extra expense and reptile man visit for animal lesson

Passed – $480 – Library bean bags

Passed – $2247 – Gaga pit boards – composite

Passed – $4850 – New Bethany school sign.

Passed – $399 – Reading intervention program learning A-Z Ras plus

Passed – $468 – Butterflies

Help needed

Jog-A-Thon will need additional help for sure.

January 2019

BSPTO January 2019 Meeting highlights

Upcoming Events:

Dinner night Feb 12th 5-close Oak Hills McMenamins

Art Lit training 1/10

Family Movie 1/25 – Incredibles two

Project updates:

Playground – FIP (Facilities improvement request) entered with district.

Gaga Pit – FIP approved by district.  Rff for wood coming next month.

New School sign – Hoping to get this done this school year.

Green Team

Lighting system controls – District has some funding to update lighting systems to LED’s and such to reduce power consumption.  Will need further PTO funds to do it completely.

Event updates:

Variety show is going great.  Got a good crew of volunteers.  Already have 20 acts signed up to audition.

Donuts with Dudes was a huge success. Sooo many people.

Green Team

Still doing weekly walking school bus.

Student green team collecting any stretchy plastic as part of a TREX challenge.  Drop off in the lobby.

Car seat/booster/play pen recycling event around Jan 25th

Doing another tree planting, contact us if you want to join in. 1/26. 8:45am.  Free tasty stuff early on.

RFFs: (Request for Funds)

Off month.  RFFs only done every other month

Help needed

Nothing specific this month

December 2018

BSPTO December 2018 Meeting highlights

Upcoming Events:

Dinner night None for December

Donuts with Dudes 12/14

Family Movie None this month due to Christmas holiday

Project updates:

New School sign – Got a quote, and can transition the marque FIP to this so we won’t have to wait a year.

Gaga pit – working with the district about install.  Realized the original request didn’t include money for the wood.  So going to have to get an RFF in for wood.  But there are options… regular wood, treated, composite, pre cut and drilled composite.  Cost goes up a lot from regular to pre-cut.

School supplies – The company doesn’t send specific brands, and that may be a problem.  The pay the teachers direct that the 3rd and 5th grades did seems to be working well, so we are hoping more teachers will choose to do that.

Snack Pantry food drive – Got tons of food.  BSPTO offered to fill in any gaps in types of food if needed.

Bereavement Kropilak – Got some checks made out to the BSPTO, we have to purchase an actual item with that per rules.  So working on that.


Green Team

Steel cow – Still working on this, but our current milk vendor won’t work with us.  The Canby vendor is 60 miles away, so that would cut into any environmental impact savings.

Solar Panels – They would have to be a retrofit, likely on the covered area since it is newer, and likely cost about $150k for 50kw, which would only save about $5k a year.  Meaning 30 year payback… Doesn’t sound like a good plan at the moment.  Other options would be power reduction efforts, like new LED lights and such…  Going to pursue that.

Solar panels – Not currently possible due to extreme cost and no incentives.  Still looking for possible grants though.

Holiday light and battery recycling is started already.

Green Team did a tree planting event, had 25 people from 8 families.  Planted over 750 plants.  Plan to do it again January 26th.

Walking school bus start delayed due to Bobcat not going out.  Should start as soon as one goes out.

Event updates:

Diner night out at pizzacato was one of our best returns.

Variety show planning continues, and is going well.

Green Team

Used Toy drive

Bike swap/safety event will happen in march.

Planning for a Tree planting event December 1st

Planning for a solve beach clean up in the spring

RFFs: (Request for funds)

PASSED offline – Stoller asked for funds for a disco ball for his bowling unit. Board approved offline

PASSED – $160 for donuts with Dudes event

PASSED – $975.95 for new AV equipment to replace the mixer and get the needed cables.

Help needed

Variety Show – Need helpers for all sorts of things at auditions, rehearsals, and show night.

November 2018

BSPTO November 2018 Meeting highlights

Upcoming Events:

Dinner night out 11/13 pizzicato

Piccolo Mondo Fundraiser 11/12 – 11/17 – 15% of proceeds. Mention Bethany elementary.

Family Movie None this month due to thanksgiving holiday

Project updates:

School supplies – Talking to a company about have a package for each grade that parents can just order.

Snack Pantry food drive – Lots of donations, going very well.

Green Team

Solar panels – Not currently possible due to extreme cost and no incentives.  Still looking for possible grants though.

Milk carton rinsing now happening every day.

Steel cow – Seems to be growing on the district rep, chance of happening improving.

Weekly walking school bus coming soon.

Event updates:

Haunted Hallway was a huge success, earned just under $1000 for the fifth grade party.

Diner night out at mcbees did really well, don’t have a number just yet.

Read-a-thon made $21,000 and came in under budget

Green Team

Used Toy drive

Costume swap was great, left overs were donated

Bike swap/safety event will happen in march.

Planning for a Tree planting event December 1st

Planning for a solve beach clean up in the spring

RFFs: (Request for funds)

Next month (every other month only)

Help needed

Variety Show – Need helpers for all sorts of things at auditions, rehearsals, and show night.

October 2018

BSPTO October 2018 Meeting highlights

Upcoming Events:

Tae Kwon Do Tuesdays in October.

Dinner night out 10/24 and 10/25 McBee’s

Read-a-thon   9/24 – 10/5

Book character dress up day  10/5 (no masks, no weapons)

National walk and bike to school day 10/10

Fall book fair 10/19 – 10/25

Haunted Hallway 10/19

Family Movie night 10/19 will be Hotel Transylvania 3, Nightmare Before Christmas

Art List training  11/1

Project updates:

Digital Marquee – Can’t be digital because it is within 250 feet of residential property lines.

School signage – talking about possibly updating the Bethany school signs, as they are very old.

Playground update – Filed FIP with the district (it takes a while for that to get assigned someone, so filing early), heard about a grant that we can apply for that might get us matching funds.  FIP = Facility Improvement Project

Office remodel – Date set for December break.

Steel cow for milk in the lunch room – Trying to get into a pilot program that will fund it.  Also trying to get the district to OK it.

Event updates:

Diner night out at Bethany pub house raised $110

National walk and bike to school day:

Prizes ready… Boomer will make an appearance.

Track replace and/or repair (long term, starting planning for doing in a 2-5 years)

Green Team – silverware drive complete and successful

Green Team – adopt-a-road – 11 volunteers took only an hour

RFFs: (Request for funds)

PASSED – Snack closet: $1500 – snacks for children who consistently don’t have food for snack due to difficult circumstances

PASSED – Kinder educational items: $541 – Various items to be used to help improve kinder’s fine motor skills which have dropped over recent years.

PASSED – 5th grade field trips: $540 – extra funds in addition to $400 transferred from biztown to support several small field trips (field studies).  They had a very detailed list of field studies that was reviewed.


Safe routes to school presentation

PASSED – 5th grade teachers decided not to do biztown this year for various reason.  Instead they want to do several smaller field trips (field studies).  They asked for the biztown budget of $400 to be reallocate to this effort in addition to an RFF for additional funds seen in the RFF section.

Help needed

morning – 7:45 to 10:30 10/15 – Read-A-Thon envelope processing

10/18 – help run the BSPTO book store (kids get books for participating)

Read-A-Thon needs a new chair next year

10/27 budget audit contact treasurer@bspto.org

Book fair helpers

Curbside helper

Garden Club Contact: volunteer.coordinator@bspto.org





September 2018

BSPTO September 2018 Meeting highlights

Upcoming events:

Family Movie night 9/28 will be one of lego batman, despicable me 3, paddington bear, cars 3.

Dinner night out 9/12 at Bethany public house

Read-a-thon   9/24 – 10/5

Washington County kids safety academy 9/17 – 9/20

Volunteer orientation 9/11

Adopt-a-road cleanup 9/10

Upcoming Projects

Silverware collection (Parent Green team)

New playground equipment (long term, in early phase)

Track replace and/or repair (long term, starting planning for doing in a 2-5 years)

Completed Projects

New Lunch Trays

New Bottle fill stations

Help needed

Haunted Hallway, Clothes Closet, Garden Club